Foundation
Documents
The floor still opens last year's SOP. A revision quietly keeps the old signatures.
The official SOP is a PDF on a shared drive, and three older copies sit beside it. Read and understood is a signed paper list, and a revised SOP quietly keeps the old signatures. Phasis offers the effective version and nothing else. A new version has to be acknowledged again. The author cannot approve their own document.
A document is numbered, typed and versioned, and it moves draft, review, approved, effective. People on the distribution list record that they have read and understood. Downloads are watermarked and logged.
Other modules store their evidence files in the same place. A qualification protocol, a calibration certificate and an SOP sit in one store, with one fingerprint and one backup. The plant does not end up with a second file pile.
Who uses it
Author
Creates a document, uploads a version, and submits it for review.
Reviewer and approver
Records a decision on the version. Nobody approves a document they wrote.
Document controller
Owns the types, the default routes and the distribution lists, and retires documents.
Reader on the floor
Opens the effective version at the point of use and acknowledges it.
Today vs Phasis
- TodayThe official SOP is a PDF on a shared drive, and three older copies sit beside it.With PhasisThe reader is offered the effective version and nothing else.
- TodayRead and understood is a signed paper list in a folder.With PhasisAn acknowledgement per version, with a name and a time on it.
- TodayA revised SOP quietly keeps the old signatures.With PhasisA new version has to be acknowledged again.
- TodayQualification files and SOPs live in different piles.With PhasisOne store, one fingerprint, one backup.
What you get
- The floor cannot open last year's SOP.
- A revision wipes the old signatures. People have to acknowledge again.
- The author cannot approve their own document.
- A protocol and a certificate sit in the same store as the procedure.
Also in the Foundation
Master Data
The plant, the products, and the codes. Entered once.
Open Master DataNumbering
Every record gets a number the plant can quote, in its own pattern.
Open NumberingAccess & Audit
A leaver still holds three accounts. Disable them once.
Open Access & AuditE-signature
A record is edited after it was signed, and nobody notices.
Open E-signatureNotifications
An overdue calibration is found when somebody opens the spreadsheet.
Open NotificationsIntegrations & API
A REST API over HTTPS. Dashboards built in. Power BI and other tools can read.
Open Integrations & APIDeployment
On a European cloud, or on site, on your own hardware.
Open DeploymentSecurity & trust
Where the data sits, and the integrity rules every module obeys.
Open Security & trustSee it on your own plant.
An open conversation with us, about half an hour. We walk the modules you care about against your own lines and shifts.