Two hands on a laptop keyboard at a clean desk.

Foundation

E-signature

A record is edited after it was signed, and nobody notices.

A signature is a name written on a printed sheet. A record is edited after it was signed and nobody notices. Phasis asks the signer to re-enter their credentials at the moment of signing. It is a real password check against your login system. The name, the date, the time and the meaning sit on the exact state of the record. Edit it later and the old signature does not quietly carry over.

It is switched on per action, for the approvals your quality system needs. A food or automotive plant with no such obligation runs without it and never sees a signing dialog.

Who uses it

Quality manager
Names the actions that need a signature, and the meaning each signature carries.
Approver
Types their password at the moment they approve, against the company login.
Operator
Signs the step they performed, on the record as it stood at that moment.
Validation lead
Maps the signature into the validated system and the procedures around it.
IT administrator
Keeps the credential check in the company login system, where the password rules already live.

Today vs Phasis

Today

With Phasis

TodayA signature is a name written on a printed sheet.
With PhasisA real password check against the company login, at the moment of signing.
TodayA record is edited after it was signed and nobody notices.
With PhasisThe signature is tied to the state of the record, so an edit does not carry it over.
TodayWhat the signature meant is worked out from where it sits on the page.
With PhasisThe meaning is recorded with the name, the date and the time.
TodaySigning is either on every screen or on none, so people sign out of habit.
With PhasisSigning is switched on per action, for the approvals the plant chooses.

What you get

A real credential check at the moment of approval, against your own login system.
Name, date, time and meaning recorded with every signature.
The signature bound to the exact state of the record it signed.
Signing switched on per action, so a plant with no such obligation never sees a dialog.
An edit after signing does not carry the old signature over.