A trainee in blue coveralls filing metal at a bench vice, others working behind

People & Improvement

Skills & Training

Know who is qualified for each task before assigning the work.

A skills spreadsheet can show that someone completed training without proving that the supporting certificate is still valid. Phasis connects each competency to its evidence and brings upcoming expirations to the team's attention.

Training coordinators maintain the catalogs and record certificates with issue dates, expiration dates and issuing bodies. Supervisors maintain the skills matrix for their teams. Notifications are sent 30, 14 and 7 days before expiry, and revoked certificates remain in the history with a reason.

Permit to Work can check the current matrix before a permit is issued, giving supervisors a reliable competency check at the point of work.

A trainee in blue coveralls filing metal at a bench vice, others working behind

Who uses it

  1. HR / Training Coordinator

    Maintains training catalogs, records certificates and manages upcoming expirations.

  2. Supervisor / Team Lead

    Sees the matrix for their team and records what each worker can do.

  3. Shift Planner

    Checks workforce capability before planning shift coverage.

How the process changes

  • TodaySkills and supporting certificates are maintained in separate files.
    With PhasisOne matrix shows each worker's skill level and supporting status.
  • TodayExpired certificates are discovered during a manual review.
    With PhasisUpcoming expirations are prioritized, with notifications at 30, 14 and 7 days.
  • TodayA competency can be recorded without valid supporting evidence.
    With PhasisThe matrix flags skills that do not have a valid certificate.
  • TodayTraining priorities are assembled from individual requests.
    With PhasisThe coverage view identifies required skills that the current team does not meet.
  • TodayPermit competency checks rely on local knowledge or separate records.
    With PhasisPermit to Work checks the current skills matrix before issue.

What you get

  • A current view of who is qualified for each task and shift.
  • Visible warnings when a recorded skill lacks valid supporting evidence.
  • Advance notice of certificate expirations at 30, 14 and 7 days.
  • A coverage-gap view that provides a factual basis for the training plan.

Works with

Permit to Work

Verify precautions, isolation and competency before work begins.

Shift Handover

Give every shift a clear, acknowledged view of open issues.

Shifts & Labor

Find coverage gaps before they disrupt the shift.

See how Phasis fits your operation.

Tell us which process you want to improve. We will show the relevant workflow using the lines, shifts and decisions your team handles every day.

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